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National Human Rights Photography Exhibition
Canadian Museum for Human Rights

National Juried Photography Exhibition
Call for Entries
Rules and Regulations

UPDATED March 15, 2017

Term:

The Call for Entries for the Canadian Museum for Human Rights’ (CMHR) 2017 National Juried Photography Exhibition (Exhibition) begins September 15, 2016 at 12 p.m. Central Daylight Time and ends December 31, 2016, at 11:59 p.m. Central Standard Time.

By submitting an entry, you agree to be bound by these Call for Entries Rules and Regulations, and warrant that your entry complies with all requirements set out below.

Who may submit an Entry:

The Call for Entries is open to individuals of all ages (provided that in the case of Entrants who are younger than 18 years old, the Entrant's parent and/or guardian must enter into the Call for Entries, on the Entrant's behalf). Only the photographer (Entrant) responsible for creating the image may submit said image (Entry). Publishers, galleries, agents, and collectors may not submit images on behalf of photographers. Photographers who produced said image for a third party/employer must provide approval from copyright holder. Employees and volunteers of the CMHR and Friends of the CMHR, as well as their immediate family members (spouse, parent, child, sibling and their respective spouses), persons living in the same households of such employees, representatives or agents of the CMHR and the Jury (as that term is defined below) are not eligible to enter the Call for Entries. The CMHR will determine the Entrant’s eligibility in its sole discretion.

Legal considerations require restricting the Call for Entries to Canadian residents (our apologies to members residing outside the country).

Personal Information:

The CMHR’s collection of the Entrant’s personal information as part of this Call for Entries is authorized by Section 4 of the Privacy Act. Any personal information, including metadata embedded in the Entry, that the Entrant submits to the CMHR will only be used to administer the Call for Entries and in connection with any future exhibition/publication/use of said Entries.

While it is under the CMHR’s custody and control, the Entrant’s personal information will be protected in compliance with the provisions of the Privacy Act. The CMHR will not attempt to contact the Entrant for any purpose other than for the administration of the Call for Entries, the development of the Exhibition, or the administration of the Entry for future use by the CMHR, unless the Entrant has opted-in to receive other communication from the CMHR.

Any content or personally identifiable information contained within an Entry may be made public and if an Entry is selected to appear in the Exhibition (or future exhibitions) or on the CMHR’s website or in any media related to the CMHR, the Entrant’s name, city of residence and information on the context and location of the scene in the Entry may be displayed with the Entry. By submitting an Entry, the Entrant acknowledges and approves of such disclosure (online, on premises and in any other medium whatsoever).

Please note that if an Entry is selected for posting online, website visitors may share this content via social media websites such as Facebook, YouTube, Twitter, and applications such as “Po.st” and “AddThis.” These sites operate independently of the CMHR and have their own privacy policies. In addition, comments with which the Entrant disagrees may become associated with the content s/he submits.

All personal information collected in association with an Entry will be managed in accordance with the CMHR's Privacy Policy, which may be viewed online at humanrights.ca/about/ transparency/access-information-and-privacy/privacy-statement.

How to Participate:

Each submission (Submission) consists of a Submission form, a simple photographic image (the Entry), a brief written statement outlining the human rights story and/or relevance of the photo, and such other agreements and documents as are contemplated by these Call for Entries Rules and Regulations or otherwise required by the CMHR, in its sole discretion, including, but not limited to, applicable copyright waivers and releases. To enter, visit http://photo.humanrights.ca, complete a Submission form with the required information (name, address, telephone number, email address, photo caption, and age if requested) and submit the photograph (Entry) in accordance with the instructions that follow.

To encourage reflection and dialogue on human rights in Canada, the CMHR’s National Juried Photography Exhibition will consider the following four themes:

  1. Freedom of Expression
  2. Inclusion and Diversity
  3. Reconciliation
  4. Human Rights and the Environment

The Entrant must specify on the Submission form the theme under which the Entry is to be considered.

Submissions will be accepted according to these four themes in two age categories:

  1. General
  2. Youth (under 18)

The Entrant must clearly indicate on the Submission form the applicable age category.

Entries, all requested information and releases are to be submitted online through the CMHR’s website at http://photo.humanrights.ca. Entries submitted by mail will not be accepted nor returned.

All Entries must be received by the CMHR no later than December 31, 2016, at 11:59 p.m. Central Standard Time.

Entry Eligibility:

To be eligible for any category:

  • the Entry submitted must be an original work created solely by the Entrant;
  • the Entrant must own the copyright and/or have the copyright clearance to submit the Entry (in the case of photographers who produced the Entry for a third party/employer);
  • the Entry cannot violate any law, regulation or right of any third party, including, without limitation, the copyrights, trademarks, moral rights, rights of privacy/publicity or intellectual property rights of any person or entity;
  • if the Entry depicts sculptures, statues, paintings, and/or other works of art, it will be accepted only if it does not constitute copyright infringement or fraud (Entrants must be prepared to provide a release form as described below in “Releases.”); and
  • the Entry must be accompanied by a written statement (maximum 500 characters) outlining the human rights story and/or relevance of the photo. The CMHR reserves the right to edit these statements.

Any Entry that contains objectionable or inappropriate content, as determined by the CMHR in its sole discretion, is ineligible for all categories of these Call for Entries Rules and Regulations.

You may submit a maximum of twenty (20) photographs to this Call for Entries, provided that you are limited to submitting a maximum of five (5) photographs, per thematic category. For example, an Entrant may submit five (5) photographs under the "Freedom of Expression" category, five (5) photographs under the "Inclusion and Diversity" category, five (5) photographs under the "Reconciliation" category and five (5) photographs under the "Human Rights and the Environment" category. You must use the same email address for all of the photographs you submit to this Call for Entries and only one Entrant is allowed per email address.

Entries submitted through fraudulent means or in any ways tampered with (i.e. incorrect, unclear, forged, mutilated, illegible, indecipherable, or mechanically reproduced) may be disqualified at the discretion of the CMHR.

Technical Specifications

  • Entries that have been cropped are eligible in all categories.
  • Entries that have had minor adjustments, such as spotting, dodging and burning, sharpening, contrast and slight colour adjustments or the digital equivalents, will be accepted. Otherwise digitally or otherwise significantly enhanced or altered Entries will not be accepted in any category. If the Jury (as that term is defined below) determines that an Entry has been altered or enhanced, it reserves the right to disqualify the Entry.
  • The Entry must be submitted in a digital format, though the photo need not be taken by a digital camera; scans of negatives, transparencies or photographic prints are acceptable.
  • In order to be displayed in the CMHR's online gallery without being stretched or distorted, photographs must be submitted in .jpeg, .jpg or .gif format, edited for web, at least 2,000 pixels wide and no larger than 10 MB. Photo contest images are judged on computer screens, which have a maximum resolution of 72dpi.
  • Please retain a high-resolution version of your photograph(s) in your personal files. You will need to have a higher-resolution image on hand, a minimum of 300 dpi and 3,000 pixels on the longest side, to be considered in the final rounds of the juried process. Photographs taken with mobile devices are exempt from this requirement, but must be submitted at their highest resolution.

Releases:

If the Entry contains any material or elements that are not owned by the Entrant and/or that are subject to the rights of third parties, and/or if any persons appear in the Entry, the Entrant is responsible for obtaining, prior to the submission of the Entry, any and all releases and consents necessary to permit the publication, exhibition and use of the Entry in the manner set forth in these Call for Entries Rules and Regulations without additional compensation. The CMHR reserves the right to request proof of these permissions in a form acceptable to the CMHR from any Entrant at any time. Failure to provide such proof may, if requested, render the Entry null and void. If any person appearing in any Entry is under the age of majority in their province/territory of residence, the signature of a parent or legal guardian is required on each release. Sample releases are set out in the Appendices which are attached to these Call for Entries Rules and Regulations. The sample releases are provided for informational purposes only and Entrants are solely responsible for providing a release which permits the publication, exhibition and use of the Entry in the manner set forth in these Call for Entries Rules and Regulations.

In the event copyright in and to an Entry submitted by an eligible Entrant belongs to a minor, permission to enter the Entry in the Call for Entries, reprint, publish, exhibit or otherwise reproduce the images, as described above, must be provided in writing from the minor’s parent or guardian at the time of Entry in the Call for Entries.

In the event copyright of an Entry submitted by an eligible Entrant belongs to a third party, permission to enter the Entry in the Call for Entries, reprint, publish, exhibit or otherwise reproduce the images, as described above, must be provided in writing from the third party at the time of in the Call for Entries.

By submitting an Entry, the Entrant acknowledges and agrees that the CMHR may obtain many submissions under this Call for Entries and that such Entries may be similar or identical in theme, idea, format or other respects, to others submitted under this Call for Entries and/or other contests staged and/or sponsored by the CMHR, or to other ideas conceived by or provided to the CMHR, and the Entrant waives any and all claims the Entrant may have had, may have, and/or may have in the future, that any Entry and/or other works accepted, reviewed and/or used by the CMHR, may be similar to his/her Entry. Except where prohibited by law, each Entrant acknowledges and agrees that the CMHR does not have now, nor shall it have in the future, any duty or liability, direct or indirect, vicarious, contributory, or otherwise, with respect to the infringement or protection of any intellectual property right in and to the Entrant’s Entry.

Copyright:

When you submit an Entry, you grant to the CMHR a royalty-free and fully paid up, irrevocable, assignable, worldwide perpetual license to edit, publish, use, adapt, and modify any Entry (and all elements embodied therein), including, without limitation, the images, names, or likenesses of any persons or locations embodied therein, online, in print, film, television, or in any other media now known or hereafter devised, without compensation, notification, attribution or permission from the Entrant or any third party, and to display the Entry in any collection or on the CMHR website, other websites or social media applications operated by the CMHR or its affiliates, and third party websites, and to otherwise use the Entry in accordance with these Call for Entries Rules and Regulations, in any and all media now known or hereafter devised. The Entrant acknowledges the CMHR may distribute and create compilations and derivative works or merchandise in any and all manner and media whatsoever, whether now known or hereafter devised, for any purpose at the CMHR’s sole discretion, and to sublicense the Entry to any designated party for any purpose or use at the CMHR’s sole discretion. The Entrant represents and warrants that s/he has the right to grant the license set out before.

The CMHR will not be required to pay any additional consideration, including but not limited to, artist fees or exhibition rights fees, or to seek any additional approval in connection with these uses. The CMHR reserves the non-exclusive right to publish any Entry and/or use any Entry in its material during or after the Call for Entries/Exhibition without further compensation to the Entrant. Whenever possible, any use or reproduction of the Entry will include a photographer credit.

By entering the Call for Entries, the Entrant understands that the Entry may be acquired, at the CMHR’s sole discretion, for the CMHR’s collection.

Juried Process:

The selected Entries will be chosen by a jury (Jury) of five members appointed by the CMHR. This panel may include human rights experts, photojournalists, artists and CMHR staff. The judging criteria will be applied at the sole discretion of the CMHR and the Jury, and all decisions of the Jury are final.  

The “People’s Choice” award will be selected through audience participation, both in-gallery and online. The award recipient will be notified January 8, 2018 and the winner will be publicly announced on January 16, 2018. Public voting for the “People’s Choice” award opens June 22, 2017 and closes January 7, 2018. All votes must be placed by 11:59 p.m. Central Daylight Time on January 7, 2018. The CMHR reserves the right to limit the number of votes that may be submitted by a person and/or a particular email address, for the “People’s Choice” award.

Criteria

Entries will be assessed on the following criteria:

  • human rights storytelling in the context of agency, dignity and what happens when rights conflict
  • aesthetic qualities
  • connection to theme

Awards:

Awards (Awards) will be awarded as follows:

Best Photograph—Theme: Freedom of Expression $1000.00
Best Photograph—Theme: Inclusion and Diversity $1000.00
Best Photograph—Theme: Reconciliation $1000.00
Best Photograph—Theme: Human Rights and the Environment $1000.00
Best Photograph—Youth (all themes) $1000.00
Best Overall—All Themes, All Ages $2500.00
People’s Choice—All Themes, All Ages $2000.00

All awards are awarded in Canadian dollars.

Awards are not transferable; no Award substitutions or equivalents are permitted. Award recipients are solely responsible for all federal, provincial, and local taxes and other fees associated with Award receipt and use. The same Entrant may be selected for more than one Award, and a single photograph is eligible to be selected for more than one Award.

The Award winners (other than the winner of the People's Choice Award) will be determined and named at the CMHR’s head office, located at 85 Israel Asper Way, Winnipeg, MB, R3C 0L5. Award recipients (with the exception of the People’s Choice award recipient) will be notified by telephone or by email by 12:00 p.m. Central Daylight Time on March 31, 2017.

In order to be declared an Award recipient, the selected Entrant must sign and return a declaration and release form (in a form satisfactory to the CMHR, in its sole discretion) confirming his/her eligibility and compliance with the Call for Entries Rules and Regulations, consenting to the use, without further compensation, of the Entrant's name, city of residence, and photograph by the CMHR for the purposes laid out above, releasing the CMHR, its respective agencies, affiliates, agents, advertising and promotion agencies and anyone else involved in the development, production or handling of the Call for Entries/Exhibition and their respective directors, officers, employees and assigns, from all liability arising in connection with the Call for Entries/Exhibition or the acceptance, use or redemption of an Award as awarded. The declaration and release must be returned to the CMHR at the CMHR’s head office, located at 85 Israel Asper Way, Winnipeg, MB, R3C 0L5, or by email sent to: info@humanrights.ca, marked with the subject line “Inquiry Points of View”, in both cases not more than fourteen (14) days after the declaration and release is sent by the CMHR to the Entrant's contact information. An Entrant may be disqualified and alternate Award recipient(s) may be selected if, by seven (7) days after the CMHR’s first attempt to notify such Entrant, the Entrant: a) has not met any term or condition of these Call for Entries Rules and Regulations; or b) cannot be contacted.

In the event the Award recipient is younger than 18 years old, the declaration and release form confirming the minor’s eligibility and compliance with these Call for Entries Rules and Regulations, as specified directly above, must be signed in writing by the minor’s parent or legal guardian, at the time of the Call for Entries.

Award recipients who have fulfilled the criteria set out in these Call for Entries Rules and Regulations will have their Award delivered to them by the CMHR.

Limitation of Liability and Release:

THIS SECTION LIMITS OUR LIABILITY TO YOU AND PROVIDES FOR A RELEASE AND AN INDEMNITY, FROM YOU, IN FAVOUR OF US. PLEASE READ IT CAREFULLY.

By participating in this Call for Entries/Exhibition, the Entrant agrees to release, discharge, and hold harmless the CMHR and its partners, affiliates, subsidiaries, advertising agencies, agents, representatives and all of their employees, officers, directors, executives, and representatives (collectively, the Released Parties) from and against any claims, losses, damages and causes of action arising out of the Entrant’s participation in the Call for Entries/Exhibition or any CMHR-related activities and the acceptance and use, misuse, or possession of any Award awarded hereunder, including, but not limited to: (a) any technical errors that may prevent the Entrant from submitting an Entry; (b) unauthorized human intervention in the Call for Entries; (c) printing errors; (d) errors in the administration of the Call for Entries or the processing of Entries; or (e) injury, death, or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from the Entrant's participation in the Call for Entries or receipt of any Award. Released Parties assume no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, Entries. Released Parties are not responsible for any problems or technical malfunction of any telephone network or telephone lines, computer on-line systems, servers, or providers, computer equipment, software, failure of any email or to be received by the CMHR on account of technical problems, human error or traffic congestion on the internet or at any website, or any combination thereof, including any injury or damage to the Entrant's or any other person's computer relating to or resulting from participation in this Call for Entries or downloading any materials in this Call for Entries. The Entrant further agrees that in any cause of action, the Released Parties will in no event be liable for attorney’s fees. Entrants waive the right to claim any damages whatsoever, including, but not limited to, punitive, consequential, direct, or indirect damages.

IN NO EVENT WILL RELEASED PARTIES BE RESPONSIBLE OR LIABLE FOR ANY DAMAGES OR LOSSES OF ANY KIND (INCLUDING WITHOUT LIMITATION, DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES) ARISING OUT OF PARTICIPATION IN THIS CALL FOR ENTRIES OR THE ACCEPTANCE, POSSESSION, USE, OR MISUSE, OR ANY HARM RESULTING FROM THE ACCEPTANCE, POSSESSION, USE OR MISUSE, OF ANY AWARD. By participating, the Entrant releases and agrees to hold harmless the Released Parties from any and all liability for any injuries, death, losses or damages to persons or property, AS WELL AS CLAIMS/ACTIONS BASED ON PUBLICITY RIGHTS, DEFAMATION, AND/OR INVASION OF PRIVACY that may arise from participating in this Call for Entries or its related activities or the acceptance, possession, use or misuse, or any harm resulting from the acceptance, possession, use or misuse, of any Award. Winners acknowledge that Released Parties have neither made nor are in any manner responsible or liable for, any warranty, representation or guarantee, express or implied, in fact or in law, relative to any Award.

By entering the Call for Entries, the Entrant agrees to indemnify and hold the Released Parties harmless from any claims or complaints arising from the Entrant's participation in the Call for Entries including, but not limited to, the CMHR's collection, use or disclosure of Entries and other personal information provided to the CMHR, in association with the Call for Entries, and any claims or proceedings which may be brought or threatened by third parties.

Released Parties are not responsible for any unauthorized use of Entries by third parties. Released Parties do not guarantee the posting of any Entry. By submitting an Entry, each Entrant agrees that his/her submission is gratuitous and made without restriction, and will not place the CMHR under any obligation; that the CMHR is free to disclose the ideas contained in the Entry on a non-confidential basis to anyone or otherwise use the ideas without any additional compensation to the Entrant.

Disputes:

In the event of any disagreement as to whether a person is an Entrant, a potential award recipient or an award recipient, or as the qualification of any Entrant, a potential award recipient or an award recipient to, or the adequacy of any Award or any substitute Award, the decision of the CMHR will be final.

Subject thereto and except where prohibited, you agree that any and all disputes, claims and causes of action arising out of, or connected with, the Call for Entries or any Award awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in the Province of Manitoba. All issues and questions concerning the construction, validity, interpretation and enforceability of the Call for Entries, your rights and obligations, or the rights and obligations of the CMHR, in connection with the Call for Entries, shall be governed by, and construed in accordance with, the laws of Canada and are subject to all applicable federal, provincial and local laws and regulations, without giving effect to any choice of law or conflict of law rules, which would cause the application of the laws of any jurisdiction other than the Province of Manitoba.

For Residents of Québec only: Any litigation respecting the conduct or organization of a publicity contest may be submitted to the Régie des alcools, des courses et des jeux for a ruling. Any litigation respecting the awarding of an Award may be submitted to the Régie only for the purpose of helping the parties reach a settlement.

In the event that the selected Award recipient(s) of any Award is/are ineligible, cannot be traced or does/do not respond within ten (10) days to an Award notification as required by the “Awards” rules above, or refuses the Award, the Award will be forfeited and CMHR, in its sole discretion, may choose whether to elect to provide another Entrant with the Award.

The Call for Entries is void where prohibited or restricted by law. The CMHR, its representatives, its agents, its affiliates, and its sponsors do not warrant that the Call for Entries may be entered legally in any particular jurisdiction. The CMHR reserves the right to, subject to approval from the Régie des alcools, des courses et des jeux in Québec, cancel the Call for Entries or modify these Call for Entries Rules and Regulations at its discretion. In the event of a dispute regarding the Award recipients, the CMHR reserves the right to award or not award the Awards in its sole discretion. The CMHR reserves the right to disqualify any Entrant whose Entry or conduct appears in any way to: inhibit the enjoyment of others; tamper with the competition; violate these rules or other applicable law or regulation; infringe on the rights of third parties; or act in an unsportsmanlike or disruptive manner. 

Right to Cancel or Suspend Call for Entries:

If for any reason the Call for Entries or Exhibition is not capable of running as planned, due to infection by computer virus, bugs, worms, trojan horses, denial of service attacks, tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of the CMHR that corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Call for Entries, the CMHR reserves the right, at its sole discretion, to disqualify any individual(s) who tamper with the process, and/or to cancel, terminate, modify, or suspend the Call for Entries/Exhibition. If the CMHR elects to cancel or terminate the Call for Entries/Exhibition, the CMHR will not retain any rights in the submitted Entries.

General Conditions:

No purchase necessary to enter or win. A purchase will not improve your chances of winning. Provisions which, by their nature, should survive termination of these Call for Entries Rules and Regulations (including, without limitation, obligations you have to pay or indemnify us, limitations on our liability and any releases of us, terms regarding ownership or intellectual property rights and rules which govern disputes between us), shall survive termination of these Call for Entries Rules and Regulations. Entrants undertake to, upon the request and at the expense of the CMHR (but without further compensation), do, execute, acknowledge and deliver or cause to be done, executed, acknowledged or delivered, all such further acts, deeds, documents, instruments, assignments, transfers, conveyances, powers of attorney and assurances as may be reasonably necessary or desirable to effect the purposes of these Call for Entries Rules and Regulations. Failure by the CMHR to enforce any provision of these Call for Entries Rules and Regulations shall not constitute a waiver of that provision. In the event of a dispute as to the identity of a winner based on an e-mail address, the winning entry will be declared by the authorized account holder of the e-mail address submitted at time of entry. "Authorized account holder" is defined as the natural person who is assigned to an e-mail address by an Internet access provider, on-line service provider or other organization (e.g., business, educational, institution, etc.) that is responsible for assigning e-mail addresses for the domain associated with the submitted e-mail address. When Entrants visit the CMHR website to submit an Entry, they are communicating with the CMHR electronically. Entrants consent to receive communications from the CMHR electronically. The CMHR will communicate with Entrants by email or by posting notices on its website. Entrants agree that all agreements, notices, disclosures and other communications that the CMHR provides to the Entrant electronically, satisfy any legal requirement that such communications be in writing and/or signed. The CMHR is under no obligation to store or retain any Entry.

A sample Model Release is available here.

A sample Third Party Release is available here.

A sample Art Release is available here.